PREFERRED RV RESORT OWNERS ASSOCIATION
ANNUAL MEETING, NUGGET CASINO
OCTOBER 21, 2009
Meeting called to order by Vice President Bill Deltuva, at 10;00 A.M.
Bill Deltuva wanted welcome every one here today for the annual meeting.

Board Members present were Bill Deltuva, W. Thomas Shaffer, and Ruth Uncapher. Board Members on telephone conference call were, Candy Durbin and Ron Bowes.James Horton manager and Phillip Bateman of Hilburn & Lien CPA also in attendance.
Vice President Bill Deltuva led the Pledge of Allegiance.

James Horton asked for a confirmation of a quorum and last call for ballots. According to Articles of the By-LAWS. Article V11, Section 4. Quorum. We need 10% of the membership for a quorum. James said as of October 19, 2009 we have a membership of 1,550 we have 579 proxy votes and 166 present. We did reach a quorum. The meeting will continue.

Interduction of the officer’s of Board of Directors.
CANDY DURBIN PRESIDENT
BILL DELTUVA VICE PRESIDENT
RUTH UNCAPHER SECRETARY
W. THOMAS SHAFFER TREASURER.
ALBERT KOENDERINK ASST. TREASURER
FRANK BEBEE MEMBER
RON BOWES MEMBER

Guest today is PHILIP BATEMAN WITH HILBURN & LEIN, CPA’S. who performed the 2008 audit.
Susan Loer gave member remembrance and prayer. She gave a report on Bob Lea who was taken to the local hospital this morning. With breathing problems and knowing Bob he will bounce back soon. We have loss several family members this past year, they are.
Deaths for 2008-2009

HENRY RHOADES RICHARD FUGE
BOB ROBINSON FRANK TAYLOR
SUSAN DERMONY BARBARA TURNER
DALE DOOLIN MARILYN WHITAKER
JACK DENNIS DOUGLAS VIRGINIA VLECK
ROSALIE WARREN CHARLYNE TALYOR
DONNA ROSE MIKEL ED MEAGHER
MARVIN POWELL CHARLES BRINKER
ALICE SNYDER BERT EARLY
ERNEST RAY JOSEPH BANCROFT
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MARY BANCROFT MANUEL DUARTE
RICHARD STEELEY MAARY DUGDALE
CAROL SLYMAN ROBERT (BOB) JOHNSON
DANNY TIMAR ROY BILLINGSLEY
CHERYL HANON.

Susan follow with a word of prayer for the loss of our Preferred RV family and they will be truly missed.
Ruth Uncapher gave the secretaries report for the 2008 Annual Meeting.

Tom made a motion to accept the secretaries report, seconded by Candy, motion carried.
Tom Shaffer gave the treasurer report as of September 2009; on the back of agenda are the actual figures for January 1 through September 30, 2009. Actual Total revenues are at $809,656; Total budget is at $865,428, in which we are over at this time. Total expenses are at $727,868, Total budget expenses is at $759,738 showing we are under budget at this time. On the balance sheet for accounts receivable for 2009 it is $11,295 under 2008 of $32,769, this shows us that 43 members have not yet paid for 2009 and at this time they are in collections. (See attached treasures report) are there any questions? The question is, are these members allowed to use the park? The answer is no they do not have current cards, so they cannot come into the park until their membership dues are paid. What recall do we have in getting their dues? Tom responded that they go to collection, if no response we write them a letter asking if they want to deed back there membership back to the Association and they will no longer be a member. Next members question was, is this an Association or a Corporation? No we are an Association, like a Time Share Association.

Ruth made a motion to accept the treasurers report as written, seconded by Ron, motion carried.
Tom introduced Philip Bateman who is the representative to us from Hilburn & Lein CPA’S; he is the one who did the actual audit for us for 2008 owners association. This is broken down into two major funds, the operating account and the reserve account. The reserve account for monies accumulated for repairs and replaces the major common area components of association in accordance with the reserve study that has been done. As of December 31, 2008 total assets were $852,616, total liabilities were $239,964, leavening a net equity of $612,652 and of that amount $136,573 was allocated for the reserve account. The remaining $476,079 was for the operating account. The year of 2007-2008 the association had just over a million dollars in revenue. The assessment revenue was $383,577 which repsented 1593 members of paying dues of $240 per member. The total income from site rental $350,000 and utility user fees of $145,000. The three major categories were salary-wages $310,000, utilities $285,00, property taxes and licensing $60,000. While working with James and Tom, the association had no taxable income.
For the year of 2008 the association $83,000 less in revenue then budgeted and expenses of just over $52,000 under budget, resulting in over budget of $31,000. The association reserve side being in accordance with budget and the reserve expenses came in under budget; Philip said that is his report.
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Activities report given by Mary Marsh Activity Director, Mary wanted to thank all her volunteers. She has 80 people listed who provided 5,775.5 hours at a saving of $43,605.03. If the people who don’t report their hours. I guest mate it would be another 1,000 hour or a total cost of $51,155.02, which equals $33.00 per membership per year. For those who don‘t or are unable to volunteer, give thanks to those who do, don’t forget to sign up for the Due Wa Ditty and the Western Ho Down. Halloween, Thanksgiving and Christmas are coming up soon, so don’t stretch her brain. As of September 30, 2009 Budget is currently $2030.08. (See attached).

Park Improvements report by Billy Ellis, the things we have done over the last year.
1--Leveled many sites on the lower section from high level to low level.
2--Cut down all the trees on W-Row (still in the works).
3--Stripped and retiled the SPA Room and replaced all the rotted wood on the poolroom wall and outside Window wall.
4--started to add water meters to some out buildings to what the uses are.
5--Planted new Pine Trees on W-Row to replace trees that had died and were cut down.
6--Added curbing to E-F-G Rows at bottom along W-Row.
7-- Moved some water hook ups on lower section so they would be easier to hook up for RV’S
8--The main driveway to and from the office were repaired and seal coated.
James Horton with managers report, He stated that we had a rocky start last year, we worked through, He is feeling better about the year ahead. The economy isn’t any better, since January we have 35 new members, he asked if any new members were with us and if; so please stand up. The occupancy was 9% less then last year.
He asked Ron Bowes to explain his first year on the board. Ron said there wasn’t enough time; He thank everybody for there patience’s and he thanked all the volunteers that helped to make the park looking so good. Thank you to all the candidates for running for the board. Good luck to all of you. He found the board very enlighting for the first year that he has been on it. We got along well and I think that they listen to me once we got started. We accomplished a lot last year and the beautification of the park. Ron gave best wishes for Candy.James wanted to thank board members Candy Durbin has been the president for the last year. She was given a gift of a desk set; outgoing members of the board were given gifts.Tom Shaffer was given an organizer for his three years of service on the board. For Frank was given a Jacket for his three years on; the board. Albert Koenderink was given a tool set for his three years of service.

If you find that you need something down from maintenence, please write it down and turn it into the office that way we will get it on the work sheet. Also we gave out contact sheets for the members to fill out, and please add a emergency contact person to it, please when putting card board boxes into the dumpster, please break them down. The work on W-Row will be finished by next Monday.
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We were having problems with the WI-Fi. but is now up and running. Thank you to all the volunteers for taking time to give a hand. Then Joan Berg “said don’t let me volunteer at any time“, while she was volunteering at the pool this summer.
Bill introduced the six members that are running for the board. They are Michael Braddock, Thomas Horner, Tommie Ponder, W. Thomas Shaffer, Dennis Whitman and Merle (Shorty) Winterhalter.
WE will have the results of the ballots, the land purchase to begin with, we have votes that were; mailed in; yes votes--236, no votes--353, votes done today were 51 yes and 74 no. For total yes --287 and no votes --427. It looks like the land purchase didn’t pass; we will not be going any further with the land purchase at this time.

The votes for Board of Directors are as follows,

Mail in votes Meeting Total
Michael Braddock 158 28 182
Thomas Horner 236 82 318
Tommie Ponder 119 23 142
W. Thomas Shaffer 447 112 559
Dennis Whitman 340 92 432
Merle (Shorty) Winterhalter 274 53 327
The new Board of Directors of Preferred RV Resort Owners Association will be,
W. Thomas Shaffer, Dennis Whitman and Merle Winterhalter for the next three years.
Bill thank all the candidates that ran for the board.

Bill asked if there any questions from the members before adjourning the meeting.
The question was asked regarding the budget, we have a capital gain loss of $28,000, how did that enter into the budget? Tom responded to the question, the amount of $ 28,384 that is the insurance settlement for the burned out accommodation # 5. It is a loss to us until we get the money back from the insurance company. It is an unaudited accounting entry at this time. When it goes to audit at the end of the year, the CPA will take care of it at time along with the reimbursement that we received. If there are no other questions, Bill asked for adjournment.
Tom moved to adjourn, seconded by Ruth, motion carried,
Respectfully Submitted and Approved as Corrected;Ruth Uncapher, Secretary

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